A woven label artwork file should let the supplier identify the intended shapes, wording and revision without guessing which attachment is current. An attractive screenshot can explain the idea, but a useful handoff also states the intended label size, the file’s role and what changes require buyer approval.
This guide covers the digital file package before sampling. Keep dimensions and fold instructions in the woven label specification guide, and use the real logo and small-text sample case for appearance review.
Planning your order? Explore custom woven labels with logo, or request a woven label artwork review. Identify the current source and proof files, intended flat and visible size, critical logo details and quantity per version. Mark file-preparation questions as pending if you need help.
Label each file by its role
Separate the editable design source, a viewing proof and any reference photograph. Name the intended production revision explicitly. If an old sample photo is supplied for context, label it as a reference rather than allowing its wording or colour to override the current artwork.
Ask which source format the supplier can review and whether any preparation is needed. This is especially important if the design was created in an online tool or passed through several designers. A filename extension is a useful starting point, but the content of the file still needs checking.
| File role | Include | Confirm before release |
|---|---|---|
| Design source | Current editable artwork, with a revision identifier | Supplier can open it and identify the required objects |
| Viewing proof | A readable reference showing intended text and orientation | Proof agrees with the source revision |
| Construction drawing | Dimensioned label and named fold/sewing zones | Artwork is linked to this exact construction |
| Reference image | Purpose of the photo and any feature to compare | Reference is not mistaken for the production file |
Distinguish vector content from a raster preview
Vector graphics describe shapes and curves; raster graphics contain pixels. Adobe’s raster and vector file guidance also explains that a PDF can contain both kinds of content. Saving a preview inside a PDF therefore does not by itself establish that the logo is editable vector artwork.
If only a PNG, JPEG or photograph is available, send the best original and state the intended finished dimensions. Ask whether redrawing or another preparation step is needed, what that work includes and who approves the result. Do not assume that a supplier will silently recreate missing letters or that changing a file extension restores missing detail.
Keep an original design copy before making supplier-specific exports. Ask for the requested preparation settings rather than applying a minimum pixel count, font size or line width taken from a different supplier’s website. File acceptance and actual woven appearance are separate checks.
Resolve fonts, missing assets and intentional wording
Tell the supplier which words and graphic details must remain unchanged. Confirm how fonts should be supplied or converted for the agreed workflow, while retaining an editable master with the designer. Check the resulting proof against the original spelling, punctuation and letter shapes.
Ask whether any linked images or other assets are missing when the file is opened. If the supplier proposes a simplified detail, obtain a marked comparison and approve or reject that specific change. A general “looks good” reply should not cover a wording change the buyer has not seen.
Create a file-to-proof release record
Use one identifier to link the source file, viewing proof and construction drawing. A simple naming pattern such as STYLE_LABEL_REV_DATE is a suggested buyer convention, not a required software format. Avoid relying on filenames such as “final-new-latest” without a dated approval record.
Before sampling, compare the returned proof with the release list: file revision, exact text, reading direction, artwork boundary and intended construction. Physical sample review then checks the actual result at the agreed size. Digital file preparation cannot establish a universal minimum readable lettering size or guarantee a wash-performance result.
Copy this artwork handoff manifest
- Style and label ID; source filename and revision:
- Viewing proof filename and matching construction drawing:
- Finished size and which areas must remain visible:
- Exact approved wording, critical motif and colour reference:
- Missing-source or redraw question, scope and approval owner:
- Supplier proof reference, requested corrections and release date:
Explore custom woven labels and request a woven label artwork review. Include the intended quantity and destination; mark file-preparation questions as pending rather than guessing a production-ready status.
CanKun custom orders start at MOQ 100, with final quantities confirmed against the specification and artwork versions. Samples are free; shipping and special requirements are confirmed separately. Sampling usually takes 3 days after artwork and specification review. Bulk production usually takes 7–15 days after physical sample and specification approval, with shipping time separate. Wu Jess responds within 24 hours.